The Student View of MIS2000
This view is reached by clicking on View on the top menu.
When you switch from Student View to the other COE View you stay on the same student record but see different fields.
The Student Data Panel
The information here is student information that doesn’t change with
each School History enrollment line.
Edit Name button - click on the button labeled "Edit Name" as shown in the graphic above when you need to Edit Name.
The student’s name, which appears on the gray area, the sex,
birthdate, verification, age, and race are automatically
brought in from the COE Children Panel.
IMPORTANT:don’t use the – minus sign without the permission of the ID&R/MIS2000 Director
Designated Graduation School - This data element is only applicable for secondary students. The NCES school identification number that identifies the school or facility from which a student expects to graduate. Only one school may be designated for graduation at a time. Source for this information http://www.ed.gov/admins/lead/account/mde-simplelist.doc
Verified field – This field is managed by the ID&R/MIS2000 office. It shows either the date the COE was approved or the last day that recruiter verified residency of student in the METS area.
Ineligible flag – Managed by the ID&R/MIS2000 office. If this box is checked please let your METS Director know and cease all services. NOTE: The ID&R/MIS2000 office will determine who is ineligible and will send a letter to inform the METS
School History Panel
School Bldg. field – Enter the current school building name. Be sure that the one you enter is in your METS’s region. If more than one choice appears for the building name, please choose carefully. Refer to the NCES codes on this manual to make sure you have the correct building name. Out of school youth (OS), dropouts (D+) and pre-school (P0 – P5) not attending classes should have the school district name.
School ID – just tab past this since it will be put in by MIS2000 when you enter the School Building.
Grade (#30G) – use
01 – 12 for grade levels,
NOTE: If a student drops out of school during the current academic period (09/01/1*-06/2*/1*), the GRADE STAYS THE SAME. We only change the "Still in School" data field from "Y" to DO". Example:
D+ student has dropped out in previous funding years
DK – developmental kindergarten
K – kindergarten
OS – out of school youth, never attended US schools
UG - ungraded - use this for IEP students still attending school after getting an IEP diploma
P0 – preschool not reaching 1st birthday
P1 - preschool between 1st and 2nd birthday
P2 - preschool between 2nd and 3rd birthday
P3 - preschool between 3rd and 4th birthday
P4 - preschool between 4th and 5th birthday
P5 – preschool, 5 years old, not in kindergarten
Last Grade– This data field is used for Out of School Youth or Dropped Out student. Enter the last grade the student attended either in the USA or home country.
Still in School
–The choices for this field are: Y, N, OS, DO, D+. Please use
In School students (K-12) choose Y
Pre-School students (P0-P5) choose N
OS choose OS
D+ choose D+
Student dropped out this current year choose DO
Enr Date field - The Enr(ollment) Date field has a series of situations that apply. The choices made here have important implications for funding.
- Summer Enrollment
- School Year Enrollment
The METS Enrollment Date will be first date of the summer eligibility period of the current summer (i.e. June 26, 2015). If the student moves in after the first date of the eligibility period (i.e. after June 26, 2015) the METS enrollment date will be the residency date for that student.
The METS Enrollment Date will be September 1st of the current school year if the student is residing in the district on September 1st. If the student moves in after September 1st then the METS Enrollment Date will be the residency date for that student.
When the Residency Date on the certificate is within the current funding year, use the Residency Date as the Enrollment Date. If the
Residency Date is prior to the current funding year use September 1st. To insure funding you have to be aware of the Residency Date and the correlating Enrollment Date.
Exception for students identified after 9/1/15 and before submitting the Consolidated State Performance Report (CSPR) with a Residency Date before 9/1/15 put in an R Enrollment for Enrollment Date of 8/31/15 and Withdraw on 8/31/15
Example 1 Before CSPR is due: Family X identified on 10/15/15 (New Family) with Residency Date of 7/1/14. Family should have Enrollment Date of 8/31/15 and Withdrawn 8/31/15 of Type R. Then Enroll the family on 9/1/15.
Example 2 After CSPR was submitted: Family X identified on 12/15/15 (New Family) with Residency Date of 10/1/14. Family should have Enrollment Date of 9/1/15. After CSPR has been submitted, we do not add enrollment lines for any previous enrollments unless the ID&R/MIS2000 Director gives the approval.
IMPORTANT: When you add an enrollment line for the funding period you are stating that the child was in your METS for at least one day.
IF YOU HAVE ANY QUESTION, PLEASE CALL THE ID&R/MIS2000 MSIX Director.
Withdraw field – this for the date when the student is withdrawn from the program term or when they leave the district for this School History line. NOTE: Every EnrollDate on the system needs to have a Withdraw Date. They are equally important.
Type field – this field shows what type of service the student did or did not receive during this term.The types are:
A – Academic, This is an enrollment where the student receives services between 9/1 and 6/2* in the current funding period. There must be associated supplemental services with this school history line. You must choose the proper service delivery model while selecting this type of enrollment.
Typing in "A" and then tabbing will trigger a drop down box with the heading of Academic Year as shown in the partial screenshot below.
There are two migrant funded service delivery model choices, instructional service and support service.
a. In-School - Student receiving tutoring services in school.
b. In-Home - Student receiving tutoring services at home or migrant labor camp.
c. Community Facility - student receiving services at a site in the community other than school or home.
d. Support Service - If the student is receiving face to face services other than instruction please check the box.
- Preschool - Three contacts at home/program. (One must be in the home)
- School Age - A minimum of one home visit to the child's home, quarterly visits to the school to review report cards, attendance and general school progress.
- Out-of-School Youth/Drop Out - A minimum of one visit a year by the METS to determine if any services need to be provided.
R – This is a residency only enrollment. The child has to reside in a METS at least one day. A dropdown box appears and you must select an explanation as to why your METS did not serve this student.
Note: If you have not been able to locate the student, please talk with your Recruiter to help you confirm that the student is still in the area.
Documentation for this enrollment would be a current Certificate of Eligibility or a “still here” form or a departure from in which the student was present at least one day in the funding period.
Choices in the Dropdown box are:
a. Identified after enrollment period.
b. In Other Programs
e. Unable to locate/gone/less than 3 years old
S - This is an enrollment for the summer period between approximately 6/26 and 8/31 for the current funding period. There must
be an associated supplemental service with this school history line. The proper service delivery model must be checked. After typing "S" and tabbing, a Summer box will appear, you should choose at least one of the following:
a. Alternative Education/Support - Minimum of one face to face session to provide instructional materials, RIF books, advocacy and or other support.
b. Campus Based METS - MEP funded school based program
c. Campus Based Collaborative - Student receiving tutoring services in a school-based program run jointly between a METS and a school district summer program.
d. In-Home - Student receiving tutoring services at home.
Z – This may be the initial enrollment type before you know what type of services a family will receive. Once a child receives services or the METS determines why a family shouldn’t receive services this needs to be changed to A, S or R. These "Z" enrollments should be converted by the end of the funding year to A, S or R.
IMPORTANT: If the presence of the student can not be verified for any day within the funding year the School History line should be removed.
Days Enrolled – currently optional. During the Academic
Program, for school-age, use the days that the school district was open and the student was living in the district. Do not count holidays, staff days,
snow days or days before/after the student moves. For Preschool and
DO/D+/OS, the tutor is the school. Days enrolled are the days the tutor
is scheduled to be there and is. During the Summer Program, for
students in a migrant-funded summer school, use the days that the
migrant summer school was open and the student is enrolled. For In
Home, the tutor is the school. Days enrolled are the days the tutor is
scheduled to be there.
Days Absent – currently optional. For the Academic Program,
the actual number of days a student was absent in the school district. During the Summer Program, for students in a migrant-funded
summer school, the number of days the student was absent.
If you choose a preschool grade a PreKindergarten
Programs box will appear. These programs are NOT funded by the METS.
Click on the boxes that apply. The choices are:
a. Mig Head Start - Migrant Head Start
b. Mig Even Start - Migrant Even Start
c. PreSchool SpecEd - PreSchool Special Education
d. Head Start
e. Pre K - Pre Kindergarten
f. Early Intervention
g. District PreSchool
h. Home Visitor Prog
i. Other PreSchool
j. PreSchool Ref
If you choose D+ or OS grade a Community Service box will appear.
These programs are not funded by the METS. Click on the boxes that apply.
The choices are:
a. ESL - English Second Language
b. HSE - High School Equivalency Diploma
c. ABE - Adult Basic Education
Termination Type and Date fields - This is filled in by MIS2000
based on COE information. TAB past these unless one of the next
If the student graduates, manually enter G and the
date of graduation.
If the student gets HSE, manually enter H and the date of the HSE.
If the student dies enter D and the date of death.
Just for your information,
"A" stands for Aged Out which means that they
have reached the 22nd birthday before eligibility has expired.
"E" stands for End of Eligibility which occurs three years after the QAD date.
Please don't use N.
QADate field is filled in by MIS2000. TAB past it.
Res Date field is filled in by MIS2000. TAB past it.
ELL Select Y is student is an English language learner as determined by the school district for K-12 students. For pre-school and OSY, this can be determined by the METS staff.
Credit Deficient (CD) Select Y for student in grade 9 - 12 who is lacking the sufficient appropiate/required credits or failed a required course needed to graduate. As of May 2012 these are: 4.25 credits at the end of 9th, 10.5 credits at the end of 10th, 16.75 credits at the end of 11th, and 22.5 credits to graduate.
Cont Svcs - Continuation of Services for students that their TermDate is greater than the current Enrollment Date. The choices are:
02 - Providing services for additional year
03 - Serving secondary students through credit accrual progs
Read more about at: Continuation of Services
Mentor/Caring Adult Identified For students in Grades 7-12. Check if student has engaged in the process of identifying a mentor or caring adult. Refer to the Caring Adult Module "Assisting Students in Identifying a Caring Adult
During the school year for type A enrollments there are four check boxes below CD and Cont Svcs. They stand for school district funded services. They are:
a. Special Ed - stands for Special Education and should be checked if the student receives Special Education services.
b. Academic Intervention - Student is receiving supplemental academic services, ie reading, math, study skills, AIS (Academic Intervention Services), Title I
c. Dist. Funded ESL - a District Funded English as a Second Language Progam.
d. Dist. Funded Bilingual - a District Funded Bilingual Education Program.
During the summer for type S enrollments there are two check boxes below CD and Cont Svcs. They are:
a. School Dist. Funded - School district funded summer program.
b. Dist/BOCES Special Ed - District/BOCES funded special education program.
Advocate field – type the name of the Advocate who is assigned to this student
Dep Date, Address, City, State fields - You may individually record the departure of a student using these fields based on the information provided by your recruiter. When the student moves from one school district to another record the date that they left and as much destination information as available. When entering a departure remember that the Withdraw date will matched the departure date for such enrollment line
Medical Alert Alert indicator for a medical/health condition. You can select:
A - Acute
C - Chronic
N - None
Acute conditions include things like appendicitis. The chronic conditions would be ongoing conditions like diabetes, allergies, asthma, etc.
Immunization Flag Indicates whether the school or MEP
program has immunization records on file for the student. Select Y or N
Non-Migrant EnrollmentNeed to discuss with ID&R Director
District of Residence The current school district in which the student resides. In the case that a student attends a school outside of their current school district still list the district where they reside.
School History Enrollment lines appear in the grid at the bottom of the screen. There will be a line for every school/summer enrollment and every time a new COE has been done by the recruiter. The column headers are the same as the field names we have discussed above.
Hm Sch Home Schooled flag. Select Y or N.
The SH Sort Date is not used by NYS Migrant.